Weddings and large events at Sheraton Phoenix Downtown
Sheraton Phoenix Downtown can host both small and very large weddings and events across more than 110,000 sq ft of meeting space, including the 27,170-square-foot Phoenix Ballroom for up to 2,510 guests and an outdoor rooftop option (Valley Overlook) for up to 499 guests. Wedding packages include a bridal suite, two hors d'oeuvres per guest, a three-course meal, and a custom wedding cake; the site fee covers chairs, linens, china, glassware, setup and cleanup.
In this guide
Event spaces and maximum capacities
Sheraton Phoenix Downtown offers extensive event space across two levels with over 111,000 sq ft and roughly 26 meeting rooms and breakouts. Spaces range from boardrooms and breakout rooms up to large ballrooms and a rooftop terrace.
For very large receptions you can choose the Phoenix Ballroom (also listed as the Grand Ballroom). For outdoor or skyline events, the Valley Overlook rooftop terrace is the main option.
- Phoenix Ballroom (Grand Ballroom) — 27,170 sq ft; maximum listed capacity up to 2,510 guests
- Valley Overlook (rooftop) — 6,000+ sq ft; maximum listed capacity up to 499 guests
- Valley of the Sun Ballroom — 14,043 sq ft; mid-large capacity option
| Venue | Approx. size / note | Typical maximum capacity |
|---|---|---|
| Phoenix Ballroom | 27,170 sq ft (largest indoor ballroom) | Up to 2,510 guests (varies by setup) |
| Valley Overlook (outdoor rooftop) | 6,000+ sq ft (renovated rooftop terrace) | Up to 499 guests |
| Valley of the Sun Ballroom | 14,043 sq ft (divisible sections) | Up to 980 guests (banquet style listed) |
What wedding packages and site fees include
Published wedding packages at Sheraton Phoenix Downtown include two hors d'oeuvres per guest, a three-course meal, and a custom wedding cake prepared by the hotel's pastry chef. The hotel's wedding site fee covers the bridal suite plus basics needed to run the event.
The site fee specifically lists inclusion of bridal suite, chairs, china, flatware, glassware, linens, tables, event planning, setup and cleanup. Ask your sales manager for a current written breakdown and any add-ons.
- Included in typical package: bridal suite, 2 hors d'oeuvres per guest, 3-course meal, custom cake
- Site fee covers chairs, china, flatware, glassware, linens, tables, setup, cleanup, event planning
- Catered bar service, upgrades, and extra hors d'oeuvres/entrees or station fees are usually extra — request itemized pricing
| Item | Reported in hotel package |
|---|---|
| Bridal suite | Yes (included in site fee) |
| Two hors d'oeuvres per guest | Yes |
| Three-course meal + custom cake | Yes |
On-site ceremony and reception logistics
Ceremonies can be scheduled in rooftop outdoor spaces like Valley Overlook, indoor ballrooms such as Phoenix Ballroom or smaller breakout/event rooms depending on guest count and weather. For rooftop ceremonies plan for downtown sun exposure and ask about shade/cover options.
The hotel provides event-planning support and setup, but specifics such as AV packages, staging, dance-floor sizes, and vendor rules should be confirmed with the catering or sales team in writing before booking.
- Ask about timeline restrictions for rooftop events and any city permits required for amplified sound
- Confirm included setup times, teardown times and placement of bridal suite relative to event spaces
- Request a floor plan showing tables, dance floor and AV locations for final approval
| Consideration | Action to take |
|---|---|
| Outdoor heat and sun | Confirm shade options, timing and water stations |
| Audio/visual needs | Ask for AV package pricing and in-room technician availability |
| Vendor access and load-in | Get delivery/load-in windows and freight elevator details |
Food, beverage and on-site outlets
The hotel’s signature restaurant is Carcara (Sonoran-inspired cuisine) and accepts reservations; &More by Sheraton is the lobby cafe/market/bar; Breeze Bar serves poolside grill fare and cocktails. These outlets can be used for welcome parties, rehearsal dinners or plated menus depending on your needs.
Published wedding menus include a three-course meal as part of packages; plated, buffet and station options are commonly offered but should be confirmed on the current catering menu.
- Carcara — Sonoran-inspired American restaurant; open for breakfast, lunch, brunch and dinner
- &More by Sheraton — lobby coffee shop, pastries, small plates and cocktails
- Breeze Bar — rooftop poolside cocktail bar and grill (seasonal/weather-dependent hours)
| Outlet | Typical use for events |
|---|---|
| Carcara | Rehearsal dinners, plated dinners, private dining |
| &More by Sheraton | Coffee breaks, light receptions, welcome gatherings |
| Breeze Bar | Poolside cocktail receptions (weather/season permitting) |
Guest rooms, suites and bridal accommodations
Sheraton Phoenix Downtown lists a mix of room types including Traditional Room, Premium Room, Club Room, multiple Club Suite and Executive Suite configurations, plus a Presidential Suite, with 1,003 rooms across the tower. A bridal suite is included in the wedding site fee.
When contracting room blocks, provide arrival/departure dates and a rooming list early; confirm the exact inventory of accessible and specialty rooms (for example, Traditional Room (Mobility/Hearing Access, Roll-in Shwr) or Club Room (Mobility/Hearing Access, Roll-in Shwr)) to meet guest needs.
- Room types (select examples must be requested by name): Traditional Room; Premium Room; Club Room; Executive Suite, 1 Bedroom, City View; Club Suite, 1 Bedroom; Presidential Suite, 1 Bedroom, City View
- Confirm the number of comp rooms or upgrades included with your wedding contract
- Verify pet policy (dogs up to 40 lbs allowed with a non-refundable fee) if you expect guests with pets
| Room name (examples) | Notes |
|---|---|
| Traditional Room | Available with 1 King Bed or 2 Double Beds; accessible variants exist |
| Executive Suite, 1 Bedroom, City View | 728 sq. ft.; sleeps up to 5 (1 King Bed + 1 Double Sofa Bed or 2 Double Beds) |
| Presidential Suite, 1 Bedroom, City View | Larger suite option — confirm availability when booking block |
Planning timeline, on-site services and accessibility
The hotel maintains a dedicated sales and catering team for weddings and events. Because capacities and package details can change, request a written contract and confirm deadlines for deposits, final guest counts, menu selections and room-block cut-off dates.
Sheraton Phoenix Downtown provides accessible rooms (several listed in their inventory) and accessible/van-accessible parking; confirm specific accessibility requirements with the hotel when planning.
- Ask for a detailed planner checklist and timeline from the hotel’s sales manager
- Confirm accessibility for guests requiring roll-in showers or hearing-access rooms (room types listed include mobility/hearing options)
- Request itemized pricing for audio/visual, staffing, and overtime or late-night fees
| Planning item | When to confirm |
|---|---|
| Room block and rates | As soon as venue is chosen (months before the event) |
| Final guest count and menu choices | Typically 30–14 days before event (confirm contract terms) |
| AV, staging and floor plans | At least 30 days before event to reserve technicians/equipment |
